Hard Copy Case File Organization 448-01-40-20
(Revised 3/1/12 ML #3304)
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Case files must include all supporting documents and a case file narrative relevant to eligibility determinations, including system screen prints of information that cannot be retrieved from TECS or Vision.
Case files must be organized to ensure convenient access and uniformity when used by county staff, Quality Control, state staff and when transferring from one worker to another.
To ensure uniformity, it is recommended case file documents be separated by tabbed dividers, into the following classifications.
| LEFT SIDE | RIGHT SIDE |
| BUDGET | NARRATIVE |
|
MONTHLY REPORT APPLICATION REVIEW |
CORRESPONDENCE
|
|
MED-SOCIAL REVIEW
|
JOBS WORK REGISTRATION BEST |
|
VERIFICATION SUBFILE FOR IDENITITY, CITIZENSHIP, BIRTH, AND SSN |
ADDITIONAL FORMS
|
| LEGAL | IEVS |
| CLAIMS/IPVs | MISCELLANEOUS |
